Hon. Dale N. Atkins
Clerk of Court and Ex-Officio Recorder

Employment Opportunities



FULL CHARGE BOOKKEEPER
Under supervision, the full charge bookkeeper for the Office of the Clerk of Civil District Court, Parish of Orleans, is responsible for maintaining the financial records of a public office by accurately recording the day to day financial transactions of the office. The essential functions include: maintaining a general ledger, reconcile and balance accounts, prepare checks, complete deposit slips, assist with audits and inputting data related forms. Applicants must have working knowledge of Access Software, Peachtree Software and Excel Software. A minimum of a Bachelors' Degree is required or ten years' experience as a bookkeeper. Bookkeeping certification is preferred. Apply by email to hrclerk@orleanscdc.com or by mail to Human Resources, 1340 Poydras Street, Suite 400, New Orleans, LA 70112.
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PAYROLL CLERK
Experienced payroll clerk needed in busy public office. Applicants must be analytical, detail and deadline oriented, flexible, and able to multi-task. Responsibilities include high volume payroll data entry, maintenance of payroll system (ADP), payroll reports, and other clerical duties as necessary. Must maintain employee files in accordance with state and federal laws, communicate payroll policies to employees, track employee leave and review and monitor payroll deductions. CONFIDENTIALITY IS A MUST. College degree or ten years' experience in Payroll, including experience with ADP software and knowledge of payroll laws and procedures (deductions, garnishments, etc.); proficient in Word, Outlook and Excel. Benefits. Apply by email to hrclerk@orleanscdc.com or by mail to Human Resources, 1340 Poydras Street, Suite 400, New Orleans, LA 70112.
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REFERENCE SERVICES CLERK
A busy public office seeks applicants for the position of Reference Services Clerk. The Reference Services Clerk is responsible for giving public assistance at the Notarial Archives Research Center of the office of the Clerk of Civil District Court for the Parish of Orleans. The position requires achieving advanced knowledge of running property titles using the resources of the office of the Clerk of Civil District Court, competency in Romance languages, understanding of notarial act types, and training in the use of the Aumentum Recorder digital system. The position also requires training in daily reading room functions that serve the public, along with the ability to retrieve and shelve bulky notarial volumes weighing up to 20 pounds each. The Reference Services Clerk will also exhibit excellent writing and speaking skills, and competence in MS Office and its component parts. Additional duties will be assigned. Interested applicants should send a cover letter and resume by email to hrclerk@orleanscdc.com or by mail to Human Resources, 1340 Poydras Street, Suite 400, New Orleans, LA 70112.



PRESERVATION ADMINISTRATOR
The Preservation Administrator for the Office of the Clerk of Civil District Court for the Parish of Orleans, under the supervision of the Archivist, is responsible for the preservation management of the collections of the Office. The incumbent oversees all preservation initiatives in both the Land Records and Civil Divisions, including condition assessment and treatment prioritization; advanced conservation treatment and routine collection stabilization; conservation space planning; equipment and materials procurement; statistics; commercial bookbinding; disaster planning, response and recovery; and environmental monitoring. The preservation administrator compiles reports and makes recommendations in these areas for submission to the Clerk and the Deputy Clerk. Apply by email to hrclerk@orleanscdc.com or by mail to Human Resources, 1340 Poydras Street, Suite 400, New Orleans, LA 70112.
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FEMA ADMINISTRATIVE ASSISTANT
A busy public office is seeking a qualified individual for a full time position as Project Administrative Assistant for a grant-funded conservation undertaking in the Office of the Clerk. The appointment is expected to last several years. The Administrative Assistant will be responsible for receiving data from the Conservator and other staff, calculating compensation and benefit totals, compiling reports, executing procurement requests, and reporting to the Clerk and Chief Deputy Clerk of Court as well as to a Louisiana State agency administering federal grants under Federal Emergency Management Agency (hereafter, FEMA) regulations. The ideal candidate must be familiar with bookkeeping, grant administration, coordination of projects, data sources, and federal documentation requirements. Federal grant administration experience is highly desirable. The administrator will be expected to acquire a full understanding of and ability to implement office procurement policy based on terms of the federal grant. The position also requires data entry and the maintenance of paper-based and digital files according to federal requirements. The individual most suited for the Administrative Assistant position should possess general office and computer skills, be comfortable as a team player, and have the ability to work under pressure. The individual must have the ability to communicate effectively with other staff. The position also requires a high degree of verbal and written comprehension, the ability to express thoughts clearly, both orally and in writing; accurate and proficient typing skills; and the ability to work well with others. Apply by email to hrclerk@orleanscdc.com or by mail to Human Resources, 1340 Poydras Street, Suite 400, New Orleans, LA 70112.
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ARCHIVIST
The Clerk of Court for the Parish of Orleans invites applicants for the position of Archivist for the Office of the Clerk. Under the supervision of the Supervising Archivist, the Clerk of Civil District Court and the Chief Deputy Clerk, the Archivist is responsible for the preservation of and access to the collection of the Office of the Clerk. The archivist oversees environmental planning, conservation, bookbinding preparation, reference and outreach services, collection descriptions, statistics, and space planning in the Land Records Division of the Office of the Clerk; and conservation planning and records management in both the Land Records and Civil Divisions of the office. The Archivist manages the overall functions of the Notarial Archives Research Center, including daily reading room activities serving public requests, managing staff, seeing to the proper use and storage of notarial volumes and surveys, expanding finding aids, and offering occasional tours and seminars to groups and the general public. The archivist compiles reports and makes recommendations in these areas for submission to the Supervising Archivist. Essential functions include: maintaining general spreadsheets controlling the collection of bound notarial, conveyance, and mortgage volumes (including surveys of condition); supervising the preparation of acts for binding (including verifying digital images, condition, and recordation features); assisting with quality control of newly bound volumes; describing records; supervising departmental staff, responding to public inquiries, maintaining files and records, providing accurate and complete documentation of holdings, creating job descriptions, interviewing applicants, and performing related duties as required. The Archivist must have excellent working knowledge of Microsoft Office Suite, Photoshop, and related software. Apply by email to hrclerk@orleanscdc.com or by mail to Human Resources, 1340 Poydras Street, Suite 400, New Orleans, LA 70112.
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CONSERVATION TECHNICIAN
The Office of the Clerk of Civil District Court for the Parish of Orleans is seeking qualified individuals to perform basic stabilization and minor conservation treatments to paper objects (both bound and flat); perform condition surveys of archival materials; and assist occasionally with reading room duties. Apply by email to hrclerk@orleanscdc.com or by mail to Human Resources, 1340 Poydras Street, Suite 400, New Orleans, LA 70112.
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E-FILING CLERK
The Office of the Clerk of Civil District Court for Orleans Parish is seeking self-motivated individual to be responsible for organizing and processing legal documents in a customized computer based system. Ideal candidates will be organized, detailed oriented, and proficient with computers. This position will also be required to perform data entry and provide customer service. Requires knowledge of general office procedures; a high degree of verbal and written comprehension; the ability to work well with others, in a fast paced environment; the aptitude to grasp concepts quickly; and the ability to express thoughts clearly, both orally and in writing. Minimum of 18 years of age, and high school diploma or equivalent. College degree from an accredited institution preferred. Benefits. Apply by email to hrclerk@orleanscdc.com or by mail to Human Resources, 1340 Poydras Street, Suite 400, New Orleans, LA 70112.



SCANNING CLERK
The Office of the Clerk of Civil District Court for Orleans Parish is seeking self-motivated individual to digitize important legal documents using scanning equipment. Qualified applicants will be detailed oriented, and proficient with computers and scanning equipment. The Scanning Clerk must also be organized and possess an understanding of confidentiality, data protection, quality, and customer service. Requires knowledge of general office procedures; a high degree of verbal and written comprehension; the ability to work well with others, in a fast paced environment; and the aptitude to grasp concepts quickly. Minimum of 18 years of age, and high school diploma or equivalent. College degree from an accredited institution preferred. Benefits. Apply by email to hrclerk@orleanscdc.com or by mail to Human Resources, 1340 Poydras Street, Suite 400, New Orleans, LA 70112.



DATA ENTRY CLERK
The Office of the Clerk of Civil District Court for Orleans Parish is seeking self-motivated individual to process legal documents. Successful candidates will be detailed oriented, proficient with computers, and possess accurate typing skills. In addition to data entry, the Data Entry Clerk will perform a variety of duties including: file management, cross-referencing, and interfacing with customers. Requires knowledge of general office procedures; a high degree of verbal and written comprehension; the ability to work well with others, in a fast paced environment; and the aptitude to grasp concepts quickly. Minimum of 18 years of age, and high school diploma or equivalent. College degree from an accredited institution preferred. Benefits. Apply by email to hrclerk@orleanscdc.com or by mail to Human Resources, 1340 Poydras Street, Suite 400, New Orleans, LA 70112.